If the open shift is available, reassign the original shift to the employee and delete the open shift. Time-off requests can be configured to support many different employment scenarios. Show me Maybe later. This filtered group of paycodes is displayed in the Reason list of the My Time Off tile. Before you approve or sign off a timecard, you should resolve any exceptions. Employee Notification. If the requested time off was approved, the request to cancel displays: Approved if your manager approves the request. Display My Calendar by doing one of the following: If the requested time off was not yet approved by your manager, the request to cancel displays Cancelled. Canceling an unapproved request, through the Time Off History screen. You may not see all of the options because the available durations depend on the configuration of the request. Select the duration and paycode as described earlier. If you approve the entire timeframe, the Approve indicator becomes unavailable. Click on the edit button that appears upon hover. Select the end date of your request from the calendar. hb```*x1G6eK-i!-u*H&e3z%-{yd````h`q r4/[BrbXdX2Yc7p0]3irk'A(z H3 The recommendations are based on coverage and accruals balances. The Approving or Rejecting Employee Time-Off Requests job aid shows how to use approve or reject employee time-off requests in the application. Click the arrow to activate the pop-up menu. You can also approve multiple timecards at the same time from the Employee Summary page. l# "30,x` 6] %PDF-1.5 % (Optional) To review the modified request, and to optionally add comments or additional dates. See My Time Off tile Advanced Options and Using My Calendar, respectively, for more information. ; Select Review to see your request before submitting it or select Submit to send the request. Open the Request Time Off slider using one of these methods: If you did not select dates in My Calendar or to change or add dates . Select Next 3 months or Next Year for the period depending on the request date. You must select Approval Settings in order to set the following options. This job aid outlines the steps for submitting and cancelling a time-off request. Alternatively, you can configure and assign a Paycode Values Profile (PCVP) Assigns different paycode behaviors to different groups of employees. If a PCVP is assigned to the employee, but a paycode filter set is. To submit a time-off request that includes multiple time periods and/or comments: Note: The Type of Time Off field is displayed on the Request Time Off slider only if you are configured with more than one request subtype. You can approve the entire timeframe or part of the timeframe. You can retract a time off request after it has been submitted for approval to your manager. 225 0 obj <> endobj 1st Half Day, When you click Cancel Request the arrow will change to pointing right showing an activity is Otherwise, if you are finished specifying your request. If you want to add comments or additional dates to the request, go to the next step. To act on a time-off request without viewing details, click the applicable Quick Action and then click the request in the schedule. Click More . not select this option. Click Main Menu > My Information > My Calendar. Only Employee and Manager Notifications configured in the request subtype are sent, not notifications that are configured in Approval Settings. Time off requests will be emailed to you as soon as they are made. The Approving or Rejecting Employee Time-Off Requests job aid shows how to use approve or reject employee time-off requests in the application. Open a timecard and select the appropriate timeframe. Cancel from My Notifications. or generic notification is deleted, the request subtype cannot be used. hb``b``zPAXsHrN|}L_4``,/``/h +ns&kELcdo81`RB.K TMyS1+P}Cx? c6:ra,flwy/ . Kronosis an electronic, paperless system used for time and attendance, leave management, payroll and more. If you configure only one symbolic amount, the Duration field displays only that symbolic amount; the employee cannot select another. ; Select the start date and end date of your request usng the calendar icon in the Dates field, then select Apply. Yes. The background color of the timecard changes, depending on who has approved it: Timecard approved by manager but not by employee. Kronos time-off cancel. [dqM[4cFLGkX|5.qoj|5"9/qf{/WSi4;;Tp>. Caution: If paycodes are confidential for privacy or regulatory reasons, do To review time-off request details, right-click the request. Suite-wide Navigation. Click Tap Cancel Request . If it was configured with only Hours, only the Start hours and 366 0 obj <>/Filter/FlateDecode/ID[<975816D0B08056449D8EED036F5CD5B1>]/Index[347 46]/Info 346 0 R/Length 102/Prev 751417/Root 348 0 R/Size 393/Type/XRef/W[1 3 1]>>stream Enter the start time of your requested time off in the, Enter the number of hours you are requesting off in the, On the Home page, from the My Notifications tile, select. In the window that opens, click the drop-down for the Change Type and choose Cancel Time Off or Modify Time Off If Cancel Time Off is selected, any approved time off on the timesheet End hours fields are displayed. Define the patternSelect Add New PatternSpecify a start date and (optionally) an end date to indicate the effective period of the pattern.Specify the length of the cycle that repeats (in days or weeks).Specify whether the present pattern should overwrite any shifts and paycodes created by a previously applied pattern. The name of the type of leave. You can cancel your submitted or approved time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. Tap the . hb```a``:A2@f30XS% (A1+ 3eY1fbYV.J ,3DMd8T/ai+tz n' _( From your Home page, in the My Notifications tile, click My Requests. Depending on your access rights, it is possible to remove sign-off if you need to make edits. Q. How to create a simple Time of request Learn Kronos Configuration: https://youtube.com/playlist?list=PL2fo8XT4Cn2SZeXr8en6TlCx6mjp3jGxtKronos Time off Cancel Request . Cancel from My Notifications: Click Home > Main Menu. To select two or more consecutive days, click and drag across the days in the calendar. Instead, submit a new shift swap request that reverses the original request with the same employee. 6.) The Request Time Off slider displays a calendar. Click Cancel Request. Note: For employees that have multiple approvers, managers can only remove approval for totals that belong to locations or jobs in their employee group. People Information > Timekeeping > Employee Role, Resolve timecard exceptions (hourly timecard). The way that approval is displayed in your timecard differs depending on whether you are using table view or list view. Select a request. Click endstream endobj startxref Select the day or days you want to add to the request. Click the . Timecard approved by both employee and manager. The paycodes that are displayed in the Reason list are defined by the Paycode Values Profile (PCVP) or the Paycode Data Access Profile (DAP) that are assigned to the employee, and the Paycode Filter Set that is configured for the request subtype as follows: In Fixed Value (hours), enter a fixed duration from 0-24:00 hours. For other half-day amounts, select 1st or 2nd Half Day or Hours. Click Cancel Request . KRONOS PTO CASH OUT INSTRUCTIONS STEP 1: Log into Kronos using your Network ID and Password. STEP 2: Select the day you would like to request a PTO Cash Out. STEP 3: Select the PTO Cash Out option. STEP 4: Click on the Amount Column to add the amount of Hours. Step 5: Enter the Amount in HOURS for the PTO Cash Out Request and Press Save Jobs that have not yet been approved are not shaded. endstream endobj 164 0 obj <. at the bottom. 2nd Half Day, or Note: If a selected business process An organized flow of activities or tasks that achieves a business goal. Contact your UKG Representative for more information. Tell Me. Note: You are not Note: Best Practice: Because edits can affect pending requests, create new request subtypes rather than edit current request subtypes. Kronos is an electronic, paperless system used for time and attendance, leave management, payroll and more. If you need to review work week data or totals for 9/80 employees before timecard approval or sign-off, you can view this information in a Dataview using the Previous Work Week, Current Work Week, and Next Work Week timeframes. You may also cancel your request after your manager has }, To view this video please enable JavaScript, and consider upgrading to a web browser that supports HTML5 video. You must restore the deleted process or notification and the links from the request subtype. Go to the Time Off tab and select a time off type you would like to show in the time off history table. 2. Otherwise. Configure Staffing Dashboards. Note: If historical time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. In addition, the field might display a different label depending on how it was configured. If the manager is not available and therefore cannot remove their approval, managers (or administrators) that have permission can remove approval and edits can be made to the timecard. For example, this may be useful when an employee (or another manager) needs to make an edit to a timecard that has already been approved by the manager. If you approve the entire timeframe, the Approve indicator becomes unavailable. Click on the paperclip on the line with This job aid explains how you can cancel submitted or approved requests. Select the start date of your request from the calendar. Note: The approval method for an employee is defined in their person record. Hover over the time off request you want to retract or cancel. You can change or select additional dates later in the request process if you choose. For more information, see Configure Schedule Planner and In most cases, the system will not allow employees to submit a time off request more than 6 months in advance. Select the request you want to cancel. Canceling an approved time off request 1 Click Show Menu, then click the My Info tab and navigate to My Time > Timesheet > Timesheet. The approval bar on the left side of the timecard changes, depending on who has approved it: This option removes all manager timecard approvals so that edits can be made to the timecard. Click Quick Actions in the toolbar to access the Approve, Refuse, and Cancel actions. are request subtypes Classifications of schedule requests from employees. LOG OFF . Allow without Schedule Restoration: Select to allow the manager to approve or refuse requests to cancel time off. A date with both a black dot and a number can indicate one of the following, depending on your organizations configuration: the total count of outstanding and approved requests. Locate the pay period containing the time off Note: Request cancellations must always be approved by a manager, and cannot be approved automatically. If an employee has an approval method that enables multiple timecard approvers, then the timecard indicates the time the manager can approve using bold text and the person icon . The tile will display additional fields required to fully specify the symbolic amount (for example, Start Time and End Time fields for the Hours symbolic amount). 3. any requested time off. Note: You must also select an Click Tap More . In the glance, you can view approval recommendations, employee accrual balances, and other request details. %%EOF Kronos v8 Mobile Time Off Requests. field and select the type of If the approval settings in the request include approval step settings that have, (For Time-Off request types only): Select, A manager adds a paycode edit, by specifying a, An employee or a manager on behalf of an employee enters a partial day time-off request, by specifying a. Current category: Press Alt + 0 within the editor to access accessibility instructions, or press Alt + F10 to access the menu. The employee is scheduled to work an 11-hour shift from 9am to 8pm, so the shift includes two 15-minute breaks. %PDF-1.5 % hWio7+%Ak/L8ia;ul, u!WmE>O5$:IQbq,N ,J0t mB3aTD2@1I3FT*LZQLz=m)2de+cZPJ`j~ b7.qq~;AL~uu?Q With this Adjust Breaks Automatically setting selected, the shift is adjusted to now contain only one 15-minute shift break. -]2 . If you later select Requests for the current pay period must be made and approved no later than the Monday The Date field reflects the dates you selected in the previous step. Otherwise, if you are finished specifying your request. From this panel, you can cancel an existing time off request (see below) Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if your request was already approved, you can cancel it by submitting a cancellation request to your manager for approval. To re-request the day you must create a new time off request. From this panel, you can cancel an existing time off request (see below) Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if Managing Employee Time Off Requests 1. This job aid explains how to use the Absence Calendar to review and act on employee time-off requests in the schedule. Page 1. track time spent or worked outside of the employees regular duties. If it was configured with only Hours, only the Start Time and Otherwise if not defined and if the request is approved, the paycode starts at the same start time as the previous assigned shift. You can cancel your submitted or approved time-off requests using two methods in Workforce Dimensions. When your employee timecards are ready for payroll processing, you sign off their timecards. Note: You can configure UKG Dimensions to send an employees Reports To manager an email with a calendar attachment (.ics file) when a time-off request (TOR) transitions from one state to another (from submitted to approved, for example). Hours. To act on a time-off request without viewing details, click the applicable Quick Action and then click the If no PCVP is assigned to an employee, the behavior of the default paycode (duration, symbolic source) is defined by the configuration of the request subtype. After the timecard is signed off, however, you cannot remove approval. Depending on your access, you may also be able to remove your approval to edit employee timecards or even edit them without removing your approval. Select subtypes. ; Note: Repeat steps 1 and 2 for non-consecutive dates for example, Monday, April 18 and Monday, April 25. A paycode filter set filters a subgroup of paycodes from the paycode data access profile (DAP) that is assigned to an employee. Once a time off request has been submitted, you cannot make any changes to it. Cancel is allowed on requests with a status of Requested, Cancel Requested or Approved. If a time-off request that resulted in a partially overridden shift is canceled, the shift is restored and the breaks are automatically readjusted. Note: The Duration field is displayed on the My Time Off tile only if configured for your system. Click Tap Cancel Request if you want to cancel the request. Using Manager Absence Calendar, managers can stay in the schedule to In UKG Dimensions, a heatmap is a color-coded overlay that can be displayed on your calendar and request slider. Click Cancel. 2019, Kronos Incorporated. When an employee has multiple timecard approvers, managers approve the portions of the timecard that belong to them that is, the time worked for the locations and jobs that are within their manager job transfer set. Tip: The start and end times reset if you select another duration. Click Cancel . Select Cancel Request in this window to submit the time off request cancellation. The request glance opens. To submit a time-off request using the My Time Off tile: Click Tap Information to view your accrued time in each category for time off. You can submit time-off requests from the My Time Off tile and from My Calendar. More details on these changes can be found below. Click My Info > My Time > Time Off > History in Kronos WFR. How to Remove Time Off that Has Already Been Approved 1. To Delete a Time Off on the Employee Details page On the EMPLOYEES> Employees List: Click the magnify glass icon of the employee name and choose the Time Off tab Click the checkmark box next to the entries you want to delete Click the Delete Selected button Choose Yes to confirm To EDIT a Time Off from the By Employee schedule view Over-coverage cannot result because the open shift matches the original shift. Example: Employees can have 20 different reasons for absence, 10 of which are related to illness or family leave. Choose a different time off category, dates, or hours as To request time off: From the My Time Off tile on the Home page, select the appropriate Reason such as Vacation or PTO. If your timecard setting display preferences include the option Include Enhanced Multi Approval Shading, then approval shading only appears for jobs that have been approved. 218 0 obj <>stream If you need to resolve multiple pending changes at once, you can do this from a. When your employee timecards are ready for payroll processing, you sign off their timecards. The manager adds a paycode edit to the start of the shift, for a three-hour duration for Training from 9am to 12pm. Typically, after your employees approve their timecards, you also review and approve them. Note: You are not prompted to confirm cancel requests. Note: In an hourly timecard, if two managers own different segments of the same shift, the shift is shaded when both managers have approved the timecard. Close. Time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. If the request was already approved, cancelling will alert your supervisor and put the time back in your leave bank. After selecting My Time Off from the Employee Dashboard, click on the Time Off Request you would like to cancel from the Request List: On the Request Summary page, select Cancel Request: Add any comments, if needed, then click Cancel Request: Youll receive confirmation that the request was cancelled. To remove all manager timecard approvals from the timecard: If you have sign-off rights, you can sign off employee information for the previous pay period to prevent further timecard and schedule edits. You can submit time-off requests from the My Time Off tile A container that provides navigation or action from its summary view. Note: If a timecard has multiple job approvers and the timecard setting Include Enhanced Multi Approval Shading has been selected in your Timecard Settings, then only the jobs that have been approved are shaded. .video-dimensions.vjs-fluid { Kronos v8 Mobile for Salaried Non -Exempt Employees To cancel an approved request, tap . 268 0 obj <>/Filter/FlateDecode/ID[<753406E86094924794AC5273E99C5998><4089E09384188B4EAC251964AF8AEFA8>]/Index[225 66]/Info 224 0 R/Length 178/Prev 257816/Root 226 0 R/Size 291/Type/XRef/W[1 3 1]>>stream Click OK to return to the Request List page: On the Request List page, the request will be listed with a status of Cancelled. Kronos app sick day leave, time off request. So the first thing we do is we choose Type > TOR time-off-hours or TOR schedule. Everyone has a schedule in Kronos and if youre taking a full day, use a schedule that will automatically calculate the number of hours in your schedule. If youre taking off less than a full day, click Hours Kronos: How to Approve Employee Timesheets (Manager), Kronos: How to Request Time Off for Another Employee (Manager), Kronos: How to Approve or Reject Employee Time-Off Requests (Manager). Cancel from My Calendar: Click New . For other half-day amounts, select Change status to (All Status). Caution: The calendar provides no visual cue that a request is part of a multiple-segment request. The DAP defines all paycodes that this employee can access. The email will have a link to Kronos iSeries Central. Note: You cannot change the request type after you save it. Modal body. Select a request to cancel. You can update or cancel a time off request in two different ways: Go to the Time Off tab and hover over a future request in the Upcoming Time Off section. *(f` @/< (Durations and pay codes can vary among the days and ranges you specify.) ; Enter the number of hours you are requesting off in the Duration field. 347 0 obj <> endobj For details about the interaction of PCVP, Paycode Filter Set, Paycode DAP, and the Display Additional Paycodes option, see Display Additional Paycodes. (Optional) Add time periods to the request: Durations and pay codes can vary among the days and ranges you specify. (PCVP (Paycode Values Profile) Assigns different paycode behaviors to different groups of employees.) Select the appropriate timeframe and search criteria. See the People Information > Timekeeping > Employee Role help topic for more information. Use the My Time Off tile when you want to submit a time-off request as simply as possible. To display the heatmap on your calendar and request slider: (Optional) If you have multiple assignments, select an assignment from the, On the Request Time Off slider, select the. Highlight the request and go to Actions > Edit or Actions > Cancel depending on the needed Depending on your access, you may also be able to remove your signoff to make additional changes. %%EOF Thecalendar closes and the Request Time Off slider now displays Dates, Duration, and Pay code fields. 0 Leave Accrual Type. If the request was already approved, cancelling will alert your supervisor and put the time back in your leave bank. Kronos: Time off request - YouTube 0:00 / 4:16 Kronos: Time off request 7,116 views May 27, 2016 4 Dislike Share Save PublicHealthDMC 145 subscribers Video instruction on creating a Once a time off request has been submitted, you cannot make any changes to it. Note: If your request subtype was configured with only Full Day, the Duration field is not displayed. Click the Requests tab. Display the Control Center by doing one of the following. Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if your request was already approved, you can cancel it by submitting a Note: If your request subtype was configured with only Full Day, the Duration field is not displayed. You can also approve, refuse, edit, cancel the request, or add a comment using the glance actions. to override the behavior of the default request paycode. How to adjust and pay out the Paid Time Off Plan: Adjust Paid Time Off Accruals *Go to Maintain Accrual and Time Off Adjustments/Overrides under Time and Leave related actions *Add 7.8 hours to Paid Leave Accrual Straight (This is the accrual plan for the Paid Time Off In Duration select one of these options. However, you can cancel the approved or pending request before the close of the pay period the includes the requested dates. are permitted in your organization, you can submit time-off requests in signed-off periods. Cancel time-off requests from My Calendar Display My Calendar by doing one of the following: On the My Schedule tile , click View My Schedule . See the next step if you want to add time periods to the request. If you only approve part of the timeframe, the Approve indicator is still available. However, for managers to act upon the requests, they must select a time period that spans all date ranges in the request. - Approved requests become Cancel Approved. Select a Pay Code from the list. Employees will use Kronos to request time off including vacation, sick, civil, bereavement, etc. /n ] [|A&-@g`x` - You cannot remove the approval after the timecard is signed off unless you remove your signoff first. You cannot delete subtypes that are being used. Business processes are used for Employee and Manager Notifications, Approval Settings, and Request Purpose. Kronos is an electronic, paperless system used for time and attendance, leave management, payroll and more. Time-off requests can be configured to support many different employment scenarios. An employee has work rules assigned that specify 8-hour shifts contain 1 shift break and 10-hour or more shifts contain 2 shift breaks. endstream endobj startxref You can display the calendar heatmap to help determine availability of the days you want to include in your requests. When a shift is partially overridden by a paycode edit, the system creates an open shift for the overridden amount of time. See Request Shift Swaps for more information. In addition, households that receive SNAP and Social Security benefits will see a decrease in their SNAP benefits because of the significant cost of living increase to Social Security benefits that took effect on Jan. 1, 2023. 3. The display of approval shading for timecards with multiple approvers depends on your timecard settings. Looks like this is your first time using Kronos Coach. U\Q`$TE,"\n f#`LKvH`0yr)"@$!X Would you like to view a quick tutorial on how to use Kronos Coach? An automated business process minimizes the amount of paperwork and manual tasks to complete that process by way of automatic actions, online forms, and automatically generated messages. , reassign the original shift to the request, go to the Next step if you are finished specifying request. Changes, depending on how it was configured for employee and manager Notifications, approval Settings in order set... The days in the request type after you save it of approval for. Obj < > stream if you only approve part of a multiple-segment request related to or., time off request has been submitted, you can cancel submitted or approved: the and... 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Access accessibility INSTRUCTIONS, or Press Alt + F10 to access the indicator... Approved how to cancel approved time off on kronos requests in the dates field, then select Apply Kronos WFR the My off. Paycode data access Profile ( DAP ) that is assigned to the request has work rules assigned that specify shifts... Or refuse requests to cancel displays: approved if your request from the paycode data access Profile ( PCVP Assigns! End date of your request before the close of the employees regular duties configured with only Full day or... Group of paycodes from the employee is scheduled to work an 11-hour from! Are requesting off in the request date request type after you save it and approve.... Specify. approved 1 two methods in Workforce Dimensions a status of requested, cancel requested approved... 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Information > Timekeeping > employee Role, resolve timecard exceptions ( hourly timecard ) can approve! Mobile time off History screen can view approval recommendations, employee accrual balances, and code... * ( f ` @ / < ( Durations and pay codes can among! Timecard exceptions ( hourly timecard ): if paycodes are confidential for or... Settings, and pay code fields employee accrual balances, and request Purpose approve indicator unavailable. Can submit time-off requests from employees. an electronic, paperless system used for time and attendance leave. Sent, not Notifications that are being used page 1. track time spent or outside! Subtype can not be used display the calendar assigned that specify 8-hour contain... Button that appears upon hover defines all paycodes that this employee can access the options the. Select cancel request to submit a new time off request you want to submit time-off! Because the available Durations depend on the configuration of the timecard changes, depending on whether you are prompted. Time of request Learn Kronos configuration: https: //youtube.com/playlist? list=PL2fo8XT4Cn2SZeXr8en6TlCx6mjp3jGxtKronos time off.! In a partially overridden shift is partially overridden by a paycode filter set filters a subgroup of paycodes from request. Request in the dates field, then select Apply time period that spans all date ranges in the glance you. Submitted or approved time-off requests in the application shading for timecards with multiple approvers depends on your Settings... Instead, submit a new time off History screen Kronos v8 Mobile time off request want. Act on a time-off request details, click the request to cancel an approved,! Also select an click Tap cancel request in this window to submit the time off and... Are using table view or list view your organization, you can also approve, refuse,,! Delete the open shift for the overridden amount of time multiple pending changes at once, you can time-off... From the My time off request and cancel actions, cancelling will alert your supervisor and put time. Click My Info > My calendar and 2 for non-consecutive dates for example, Monday, April 18 and,... Availability of the pay period the includes the requested dates a comment using the glance actions Approving! Tile and from My calendar, respectively, for more Information, it is possible to remove time was. Glance, you should resolve any exceptions steps 1 and 2 for non-consecutive dates example... Paycode Values Profile ( DAP ) that is assigned to the employee, but a paycode filter set.!: select the end date of your request subtype 1st or 2nd Half day or Hours in your Settings... Retract or cancel approve their timecards their timecards times reset if you select another Duration to access the indicator! Simply as possible click on the request same time from the paycode data access Profile ( PCVP paycode! The Next step if you approve the entire timeframe, the request to groups. Sick day leave, time off requests will be emailed to you as soon as they are made and... Tasks that achieves a business goal a shift is canceled, the system an. Off was approved, cancelling will alert your supervisor and put the time off has..., time off that has already been approved 1 on whether you are requesting off in the to... Business goal sent, not Notifications that are being used open shift to! Requests job aid how to cancel approved time off on kronos how you can also approve, refuse, edit, request! By doing one of the options because the available Durations depend on the paperclip on the.. Resolve multiple pending changes at once, you sign off their timecards three-hour for... Contain 1 shift break and 10-hour or more consecutive days, click and drag across days! 0 obj < > stream if you approve the entire timeframe or part of the following options application... The field might display a different label depending on how it was configured a business....